FHA Single Family Housing Policy Handbook 4000.1, Part V — a. Actions and Sanctions Against Mortgagees (05/09/2022)

FHA Single Family Housing Policy Handbook 4000.1, Part V — a. Actions and Sanctions Against Mortgagees (05/09/2022)

a. Actions and Sanctions Against Mortgagees (05/09/2022) i. Probation of Title II Direct Endorsement Authority FHA may place a Mortgagee on Direct Endorsement probation for a specified period of time for the purpose of evaluating the Mortgagee’s compliance with the requirements of the Direct Endorsement Program. The scope of the probation depends upon the seriousness of the problems and deficiencies exhibited by the Mortgagee. For additional information on this authority, see 24 CFR § 203.3(d)(1). This action is separate and apart from probation imposed by the MRB. V. QUALITY CONTROL, OVERSIGHT, AND COMPLIANCE E. Enforcement 3. Program Office Actions and Sanctions Handbook 4000.1 1731 Last Revised: 11/26/2025 (A) Scope (1) Training The Mortgagee’s underwriter, or other technical staff, may be required to attend training sessions, as appropriate. (2) Title II Loan Reviews FHA may increase the percentage of the Mortgagee’s cases subject to Title II Loan Reviews. (3) Mortgagee Audit and Monitoring Review FHA may require the Mortgagee to perform a review or audit of its underwriting processes, or to hire an independent third party to assess the Mortgagee’s operational controls and systems, and report the results to FHA. FHA may also conduct an on-site monitoring review of the Mortgagee. (4) Quality Control Plan FHA may require the Mortgagee to make changes to its QC Plan. (5) Test Case Phase Review Status FHA may place a Mortgagee back in Test Case Phase review status and subject the Mortgagee’s cases to technical underwriting reviews and Firm Commitment processing prior to endorsement. See Supplemental Mortgagee Authorities. (a) Time Frame Test Case Phase review status continues until the Mortgagee corrects its underwriting deficiencies or until the Mortgagee’s Direct Endorsement approval is withdrawn. (b) Cause A return to Test Case Phase review status may result from, but is not limited to, the following circumstances: • final Title II loan review results that demonstrate a Mortgagee’s failure to follow FHA requirements; • a pattern of fraud identified by FHA, of which the Mortgagee was aware, or should have been aware; or • the results of on-site or other reviews of the Mortgagee. V. QUALITY CONTROL, OVERSIGHT, AND COMPLIANCE E. Enforcement 3. Program Office Actions and Sanctions Handbook 4000.1 1732 Last Revised: 11/26/2025 (6) Additional Elements FHA may impose additional elements of probation reasonably related to the Mortgagee’s underlying violations that allow FHA to monitor the Mortgagee and assist FHA with bringing the Mortgagee into compliance with FHA regulations. (B) Notice FHA will send a written notice of probation to the Mortgagee. The probation notice will list the violations that precipitated the probation and explain the elements being applied to the Mortgagee’s probation. (C) Effective Date Probation is effective immediately upon the receipt of the notice of probation by the Mortgagee. ii. Withdrawal of Title II Direct Endorsement Authority FHA may withdraw the Direct Endorsement authority of any Mortgagee that demonstrates a pattern or practice of failing to comply with FHA underwriting guidelines or program requirements. This action is separate and apart from the termination action described in the credit watch termination section. (A) Scope FHA may terminate a Mortgagee’s approval to participate in the Direct Endorsement Program in a particular jurisdiction or on a nationwide basis. (B) Notice and Appeal FHA will provide the Mortgagee with written notice of the proposed withdrawal that identifies the grounds for the action and advises the Mortgagee of its right to an informal conference. (1) Informal Conference FHA will expeditiously arrange for a conference where the Mortgagee may present information and argument in opposition to the proposed withdrawal. The Mortgagee may be represented by counsel. (2) Determination After consideration of the material presented, FHA will issue a decision in writing stating whether the proposed termination is rescinded, modified, or affirmed. V. QUALITY CONTROL, OVERSIGHT, AND COMPLIANCE E. Enforcement 3. Program Office Actions and Sanctions Handbook 4000.1 1733 Last Revised: 11/26/2025 (3) Appeal and Final Agency Action The Mortgagee may appeal the decision to the Deputy Assistant Secretary (DAS) for Single Family Housing or their designee. A decision by the DAS for Single Family Housing or their designee constitutes final agency action. iii. Credit Watch Termination of Title II Mortgagees HUD may terminate a Mortgagee’s authority to originate or underwrite FHA-insured Single Family Mortgages in any geographic area where the Mortgagee has an excessive rate of early defaults and claims in accordance with the Credit Watch Termination regulations at 24 CFR § 202.3(c)(2). Credit Watch Termination is separate and apart from any action that may be taken by the MRB. (A) Frequency and Scope FHA reviews the default and claim rate of FHA-insured Single Family Mortgages on a quarterly basis. FHA compares the rate of each participating Mortgagee with the rates of other Mortgagees in the same geographic area. The review is limited to Mortgages with an amortization date within the preceding 24 months. (B) Cause FHA may terminate the origination or underwriting authority of any Mortgagee whose default and claim rate exceeds both the national default and claim rate and 200 percent of the default and claim rate within the geographic area served by a HUD field office. (C) Notice and Appeal FHA will issue a Proposed Credit Watch Termination Notice to the Mortgagee prior to terminating the Mortgagee’s approval. The Mortgagee may appeal the proposed termination by submitting a written request for an informal conference with the DAS for Single Family Housing or its designee within 30 Days of receipt of the Notice. (1) Informal Conference The Mortgagee or its representative may make an oral and/or written presentation to oppose the proposed termination. FHA will only consider presentations that specifically address relevant mitigating factors and present facts and circumstances to explain the Mortgagee’s poor performance. (2) Mitigating Factors FHA will consider relevant mitigating factors in deciding whether to terminate a Mortgagee’s origination and/or underwriting authority. V. QUALITY CONTROL, OVERSIGHT, AND COMPLIANCE E. Enforcement 3. Program Office Actions and Sanctions Handbook 4000.1 1734 Last Revised: 11/26/2025 (3) Determination After the informal conference, FHA will make a determination whether to sustain or withdraw the termination. FHA will notify the Mortgagee of its decision in writing via a Final Notice of Determination. If sustained, the termination will not take effect until the Mortgagee receives the Final Notice. (4) Waiver of Appeal If a Mortgagee does not request an informal conference within 30 Days of receiving the Proposed Credit Watch Termination Notice, the Mortgagee has waived its appeal and its authority will be terminated 60 Days from the date of the Proposed Credit Watch Termination Notice without further notice from HUD. (D) Effect of Termination A Mortgagee whose authority has been terminated under Credit Watch is prohibited from originating or underwriting FHA-insured Single Family Mortgages within the area of the HUD field office(s) listed in the Notice. The Mortgagee’s general FHA approval and supplemental authorities remain unaffected. See Supplemental Mortgagee Authorities. (1) Case Status (a) Definition An Approved Mortgage is a Mortgage underwritten and approved by a DE underwriter, or covered by a Firm Commitment issued by HUD. (b) Standard During the period of credit watch termination, FHA will not endorse any Mortgage originated and/or underwritten by the Mortgagee, unless prior to the date of termination a Firm Commitment has been issued by HUD relating to any such Mortgage or a Direct Endorsement (DE) underwriter approved the Mortgage. Mortgages that closed or were approved before the termination became effective may be endorsed. Cases at earlier stages of processing cannot be submitted for insurance by the terminated Mortgagee. However, the cases may be transferred for completion of processing and underwriting to another Mortgagee authorized to underwrite FHA-insured Mortgages in that area. V. QUALITY CONTROL, OVERSIGHT, AND COMPLIANCE E. Enforcement 3. Program Office Actions and Sanctions Handbook 4000.1 1735 Last Revised: 11/26/2025 (2) Public Notice HUD will publish a list of Mortgagees who have had their authority terminated in the Federal Register and on HUD’s website with a general explanation of the cause and effect of the termination. (E) Reinstatement (1) Waiting Period A terminated Mortgagee may request to have its authority reinstated no earlier than six months after the effective date of the termination. (2) Independent Review The Mortgagee must obtain an independent review of the terminated area’s operation and mortgage origination or underwriting, specifically including the FHA-insured Mortgages cited in the termination notice. The analysis must identify the underlying cause for the Mortgagee’s high default and claim rate. The review must be conducted and issued by an independent Certified Public Accountant (CPA) qualified to perform audits under Government Auditing Standards as set forth by the General Accounting Office. (3) Corrective Action Plan The Mortgagee must submit a corrective action plan to address each of the issues identified in the CPA’s report, along with evidence that the plan has been implemented. FHA reserves the right to impose additional requirements for reinstatement. (4) Application for Reinstatement The application for reinstatement must be submitted through the Lender Electronic Assessment Portal (LEAP). The application must be accompanied by the CPA’s report and the corrective action plan. iv. Suspension or Termination of Title II Lender Insurance Authority (A) Definition The Lender Insurance (LI) Compare Ratio is the percentage of Mortgages underwritten by the Mortgagee that are in claim or default status compared with the percentage of Mortgages in claim or default status for all Mortgagees operating in the same state(s) over the preceding two-year period. V. QUALITY CONTROL, OVERSIGHT, AND COMPLIANCE E. Enforcement 3. Program Office Actions and Sanctions Handbook 4000.1 1736 Last Revised: 11/26/2025 (B) Scope FHA monitors Mortgagees participating in the LI program whose LI Compare Ratios exceed 150 percent. (C) Cause FHA may immediately terminate or temporarily suspend a Mortgagee’s LI Authority for any cause set forth in 24 CFR § 203.4(d). (D) Notice and Appeal FHA will provide written notice to any Mortgagee whose LI Authority has been suspended or terminated. Mortgagees may appeal the suspension or termination by requesting an informal conference with the DAS for Single Family Housing or its designee. (1) Informal Conference The suspension or termination letter will provide the address to where the request for an informal conference may be sent, and the time frame for the informal conference. The informal conference must be requested in writing within 30 Days of the notice of suspension or termination. (2) Determination The DAS or the designee will issue a decision in writing after the informal conference to either affirm the suspension or termination, or reinstate the Mortgagee’s LI Authority. This decision represents a final agency action pursuant to section 256(d) of the National Housing Act (12 U.S.C. § 1715z-21(d)) and is not subject to further appeal or judicial review. (3) Waiver of Appeal If a Mortgagee does not request an informal conference within 30 Days of receiving the suspension or termination letter, the Mortgagee has waived its right to appeal. (E) Effective Date The suspension or termination of the Mortgagee’s LI Authority is effective immediately upon the receipt of the notice by the Mortgagee. (F) Effect of Suspension or Termination A Mortgagee must submit every case binder to HUD for a pre-endorsement review and endorsement consideration. V. QUALITY CONTROL, OVERSIGHT, AND COMPLIANCE E. Enforcement 3. Program Office Actions and Sanctions Handbook 4000.1 1737 Last Revised: 11/26/2025 A Mortgagee’s Direct Endorsement authority is not affected by the suspension or termination of its LI Authority. Mortgagees who have had their LI Authority suspended or terminated may continue to underwrite and close FHA Mortgages without prior review by HUD. (G) Reinstatement (1) Waiting Period A Mortgagee whose LI Authority has been terminated is prohibited from applying for reinstatement of its LI Authority for six months from the date of termination. (2) Claim and Default Rate At the time of the application for reinstatement, the Mortgagee must have unconditional Direct Endorsement authority and a two-year claim and default rate that does not exceed 150 percent of the aggregate claim and default rate for the states in which it underwrote Mortgages. (3) Application for Reinstatement Applications for reinstatement of LI Authority must be submitted to FHA through LEAP. The application must include: • a copy of the Acknowledgment of Terms and Conditions for LI page from FHAC signed by an authorized official registered with HUD; • a corrective action plan identifying the changes in internal policies and procedures that address the issues that resulted in the termination of LI Authority; and • documentation evidencing that the Mortgagee has implemented the corrective action plan. v. Return to Conditional or Withdrawal of Unconditional DELRAP Authority (A) Adverse Action (1) Loss of Direct Endorsement Authority Withdrawal of Title II Direct Endorsement Authority will result in automatic termination of DELRAP authority. (2) Noncompliance with Condominium Project Approval Requirements Failure to comply with Condominium Project Approval requirements may result in one of the following actions: • The Mortgagee is returned to Conditional DELRAP Authority status. • The Mortgagee’s Unconditional DELRAP Authority is withdrawn. V. QUALITY CONTROL, OVERSIGHT, AND COMPLIANCE E. Enforcement 3. Program Office Actions and Sanctions Handbook 4000.1 1738 Last Revised: 11/26/2025 (B) Notice FHA will send written notice listing the violations that precipitated the action(s) to the Mortgagee. (C) Appeal The Mortgagee may submit an appeal of the decision to FHA within 30 Days of the date of the decision. (D) Informal Conference If the decision is sustained, the applicant may submit a second appeal to the Office of Single Family Program Development. The Director or designee will conduct an informal conference with the Mortgagee and its counsel, if any, no later than 60 Days from the date of the decision. (E) Determination FHA will issue a determination following the informal conference stating whether Unconditional DELRAP Authority is approved or denied. If Unconditional DELRAP Authority is denied, the determination will state the reasons for the denial. (F) Reinstatement (1) Waiting Period A Mortgagee may request reinstatement of the Mortgagee’s DELRAP authority no earlier than six months after the date of the termination notice. (2) Application for Reinstatement The application for reinstatement is submitted to the appropriate HOC using the DELRAP authority Application and Approval process. The Mortgagee must: • meet the Eligibility Requirements for DELRAP authority; • submit a corrective action plan; and • provide evidence that the Mortgagee has implemented the corrective action plan and that the underlying causes for termination have been satisfactorily remedied. vi. Withdrawal of Title I Manufactured Housing Direct Endorsement Authority FHA may withdraw the Manufactured Housing DE authority of any Title I Lender that demonstrates a pattern or practice of failing to comply with FHA underwriting guidelines or program requirements. V. QUALITY CONTROL, OVERSIGHT, AND COMPLIANCE E. Enforcement 3. Program Office Actions and Sanctions Handbook 4000.1 1739 Last Revised: 11/26/2025 (A) Scope FHA may terminate a Title Lender’s approval to participate in the Manufactured Housing DE Program in a particular jurisdiction or on a nationwide basis. (B) Notice and Appeal FHA will provide the Title I Lender with written notice of the proposed withdrawal that identifies the grounds for the action and advises the Title I Lender of its right to an informal conference. (1) Informal Conference FHA will expeditiously arrange for a conference where the Title I Lender may present information and argument in opposition to the proposed withdrawal. The Title I Lender may be represented by counsel. (2) Determination After consideration of the material presented, FHA will issue a decision in writing stating whether the proposed termination is rescinded, modified, or affirmed. (3) Appeal and Final Agency Action The Lender may appeal the decision to the Deputy Assistant Secretary (DAS) for Single Family Housing or his or her designee. A decision by the DAS for Single Family Housing or his or her designee constitutes final agency action. (C) Effect of Termination A Title I Lender whose authority has been terminated is prohibited from originating or underwriting FHA-insured Title I Loans within the area of the HUD field office(s) listed in the Notice. The Title I Lender’s general FHA approval and supplemental authority remain unaffected. (1) Case Status (a) Definition A Title I Loan is a Loan underwritten and approved by a DE underwriter. (b) Standard After a Title I Lender’s withdrawal of Title I Manufactured Housing DE authority, FHA will not endorse any Title I Loan originated by the Title I Lender. V. QUALITY CONTROL, OVERSIGHT, AND COMPLIANCE E. Enforcement 3. Program Office Actions and Sanctions Handbook 4000.1 1740 Last Revised: 11/26/2025 Title I Loans that closed or were approved before the termination became effective may be endorsed, except in the case of fraud or misrepresentation. Cases at earlier stages of processing cannot be submitted for insurance by the terminated Title I Lender. However, the cases may be transferred for completion of processing and underwriting to another Title I Lender authorized to underwrite FHA-insured Title I Loans in that area. (2) Public Notice HUD will publish a list of Title I Lenders who have had their authority terminated in the Federal Register and on HUD’s website with a general explanation of the cause and effect of the termination. (D) Reinstatement (1) Waiting Period A terminated Title I Lender may request to have its authority reinstated no earlier than six months after the effective date of the termination. (2) Independent Review The Title I Lender must obtain an independent review of the terminated area’s operation and mortgage origination or underwriting, specifically including the Title I FHA-insured Loans cited in the termination notice. The analysis must identify the underlying cause for the Title I Lender’s high default and claim rate. The review must be conducted and issued by an independent Certified Public Accountant (CPA) qualified to perform audits under Government Auditing Standards as set forth by the General Accounting Office. (3) Corrective Action Plan The Title I Lender must submit a corrective action plan to address each of the issues identified in the CPA’s report, along with evidence that the plan has been implemented. FHA reserves the right to impose additional requirements for reinstatement. (4) Application for Reinstatement The application for reinstatement must be submitted through the Financial Operations Center. The application must be accompanied by the CPA’s report and the corrective action plan. The contact information for the FOC is: V. QUALITY CONTROL, OVERSIGHT, AND COMPLIANCE E. Enforcement 3. Program Office Actions and Sanctions Handbook 4000.1 1741 Last Revised: 11/26/2025 U.S. Department of Housing and Urban Development Financial Operations Center 52 Corporate Circle Albany, New York 12203 1-800-669-5152, extension 2832 Title_One_Help@hud.gov vii. Termination of Title I Lender Contract of Insurance HUD may terminate a Title I Lender’s authority to originate or underwrite Title I Loans for any Title I Lender that demonstrates a pattern or practice of failing to comply with Title I originating, underwriting or program guidelines. (A) Notice and Appeal FHA will provide the Title I Lender with written notice of the proposed termination of the Title I Lender’s Contract of Insurance within five business days that identifies the grounds for the action and advises the Title I Lender of its right to an informal conference. (1) Informal Conference FHA will expeditiously arrange for a conference where the Title I Lender may present information and arguments in opposition to the proposed termination prior to the expiration of the five business day notice period. The Title I Lender may be represented by counsel. (2) Determination After consideration of the material presented, FHA will issue a decision in writing stating whether the proposed termination is rescinded, modified, or affirmed. (B) Effect of Termination The Title I Lender remains responsible for servicing or selling the Title I Loans that it holds and is authorized to file insurance claims on these Title I Loans, but it cannot otherwise exercise the rights of an FHA-approved Title I Lender. (1) Newly Originated Loans A Title I Lender cannot obtain insurance coverage for new Title I Loans originated under the terminated Contract of Insurance as of the effective date of termination. V. QUALITY CONTROL, OVERSIGHT, AND COMPLIANCE E. Enforcement 4. Mortgagee Review Board Actions and Sanctions Handbook 4000.1 1742 Last Revised: 11/26/2025 (2) Previously Insured Loans The insurance reserve on Title I Loans previously accepted for insurance is not adversely affected except for Title I Loans involving fraud or misrepresentation. (3) Premiums and Obligations The Title I Lender is not relieved of the liability to pay future insurance premiums or other obligations owed to HUD. (4) Reserves Insurance Reserves earned by the Title I Lender as of the date of termination, under the terminated contract, remain to its credit unless exhausted by filing of claims. (C) Reinstatement of Contract of Insurance (1) Waiting Period A Title I Lender may apply to obtain a new Contract of Insurance no earlier than six months after the effective date of the termination. (2) Corrective Action Plan The Title I Lender must submit a corrective action plan to address each of the issues identified that resulted in termination, along with evidence that the plan has been implemented. FHA reserves the right to impose additional requirements for reinstatement. (3) Application for Reinstatement The application for reinstatement must be submitted through the FOC. The application must be accompanied by the corrective action plan.

Source: FHA Single Family Housing Policy Handbook 4000.1, Part V — a. Actions and Sanctions Against Mortgagees (05/09/2022) · source URL · snapshot 8c03836f77f317e1