FHLMC Single-Family Seller/Servicer Guide Chapter 3401 — Postfunding Quality Control Reviews

Name: FHLMC Single-Family Seller/Servicer Guide Chapter 3401 — Postfunding Quality Control Reviews — machine-readable register
Creator: Claude for Compliance
License: https://creativecommons.org/licenses/by-nd/4.0/

fhlmc-3401

FHLMC Chapter 3401 governs Postfunding Quality Control Reviews: Seller/Servicer obligations when a mortgage is selected for FHLMC postfunding QC. Operative requirements include 30-day file delivery, specified electronic media format, comprehensive credit/income/ employment/collateral/asset documentation submission, accuracy-and- authenticity responsibility, and the no-repurchase-offer-shield rule (offering to repurchase does not exempt from submission).

This register: .xlsx .csv

source:
  type: regulation
  id: fhlmc-3401
  authority: FHLMC Single-Family Seller/Servicer Guide Chapter 3401 — Postfunding Quality Control Reviews
  description: |
    FHLMC Chapter 3401 governs Postfunding Quality Control Reviews:
    Seller/Servicer obligations when a mortgage is selected for FHLMC
    postfunding QC. Operative requirements include 30-day file delivery,
    specified electronic media format, comprehensive credit/income/
    employment/collateral/asset documentation submission, accuracy-and-
    authenticity responsibility, and the no-repurchase-offer-shield rule
    (offering to repurchase does not exempt from submission).
obligations:
  - id: fhlmc-3401-30-day-mortgage-file-submission
    canonical_id: fhlmc-3401-30-day-mortgage-file-submission
    section: FHLMC Single-Family Guide §3401.1 — 30-day mortgage file submission for postfunding QC review
    description: |
      [LENDER] (Seller/Servicer) shall deliver requested Mortgage files,
      containing all specified documentation, within 30 days after the
      Freddie Mac request for postfunding quality control review. Late
      delivery may trigger a repurchase request. The 30-day clock is
      operationally bright-line.
    type: do
    audit_question: For every FHLMC-requested postfunding QC review, can [LENDER] evidence the request date, file delivery date, and a 30-day-or-less delivery interval? Are exception logs maintained for any late delivery?
    program_review: Does the program ensure every Freddie postfunding-QC request is delivered with all specified documentation within 30 days of the request, with exception logs for any late delivery?
    file_review: For QC-requested files, confirm request date, delivery date, and a ≤30-day interval; review the exception log for any late delivery.
    judgment: false
    feeds: []
    workflow_phase: investor_reporting
    owner_role: quality_control_manager
    secondary_owner_role: chief_servicing_officer
    cadence: per-qc-request
    consequence: Late delivery may trigger repurchase request and/or suspension/disqualification; major operational consequence.
    tags:
      - round-d
      - regulator-direct
      - fhlmc
      - selling-guide
      - postfunding-qc
      - 30-day-submission
      - promoted
    primary_source:
      tier: 1
      authority: FHLMC Single-Family Guide §3401.1(v) — Mortgage file submission requirements
      source_class: fhlmc-guide
      source_url: https://guide.freddiemac.com/ci-guide
      snapshot_id: 4c94f67729042dd6
      fetched_at: '2026-08-23T11:59:01.325048+00:00'
      content_hash: sha256:4c94f67729042dd6c1b29c7af76feaebf9fcaee0518fd408b68a0064e5a65533
      paragraph_quote: |
        Freddie Mac must receive requested Mortgage files, containing all specified documentation, within 30 days after the request for postfunding quality control review.
      drafter_attestation: |
        Copied verbatim from snapshot fbba421721d90cb1. §3401.1(v) 30-day-
        file-submission operative requirement.
      window_corroborated_by: cdn.lhfs.com (Freddie Guide re-host)
      window_corroborated_on: '2026-09-13'
    auditor_minimum_evidence:
      derivation: snapshot_extract
      derivation_source:
        snapshot_id: fbba421721d90cb1
        paragraph_quote: Freddie Mac must receive requested Mortgage files, containing all specified documentation, within 30 days afte
        page_or_section: FHLMC Single-Family Guide §3401.1(v)
        fetched_at: '2026-05-25T14:09:48Z'
      pathway_selection_kind: mutually_exclusive_by_facts
      pathways:
        - pathway_id: csh-amep-fhlmc-3401-delivered-within-30
          name: Files delivered within 30 calendar days of FHLMC postfunding-QC request
          evidence_items:
            - evidence_id: csh-ev-fhlmc-3401-qc-request-timestamp
              kind: timestamp
              description: FHLMC postfunding-QC request received-date timestamp.
              retention_rule_ref: reg-z-1026.25
              examiner_question_ref: FHLMC Servicer Review §3401.a
              cite_verified: false
            - evidence_id: csh-ev-fhlmc-3401-file-delivery-record
              kind: document
              description: File-delivery record (electronic media upload log or carrier tracking) showing all specified documentation delivered to FHLMC within 30 days of request.
              retention_rule_ref: reg-z-1026.25
              examiner_question_ref: FHLMC Servicer Review §3401.b
              cite_verified: false
        - pathway_id: csh-amep-fhlmc-3401-extension-or-shortened
          name: FHLMC granted a specific shorter or longer period at its discretion
          evidence_items:
            - evidence_id: csh-ev-fhlmc-3401-extension-grant
              kind: document
              description: Copy of FHLMC's written communication specifying a non-30-day window for this specific QC request, with [LENDER]'s delivery within the specified window.
              retention_rule_ref: reg-z-1026.25
              examiner_question_ref: FHLMC Servicer Review §3401.c
              cite_verified: false
      pathway_selection_logic: |
        Two pathways by FHLMC-specified window: A — default 30 calendar days from request; B — FHLMC discretionarily specified shorter or longer window per §3401.1 (e.g., for complex cases or higher-priority reviews). [LENDER] cannot unilaterally extend.
    promoted_at: '2026-05-25T18:53:05+00:00'
    promoted_from: fhlmc-3401-roundd-v1.yaml
  - id: fhlmc-3401-seller-responsible-for-document-accuracy
    canonical_id: fhlmc-3401-seller-responsible-for-document-accuracy
    section: FHLMC Single-Family Guide §3401.1 — Seller/Servicer responsible for documentation accuracy and authenticity
    description: |
      [LENDER] (Seller/Servicer) shall be responsible for ensuring the
      accuracy and authenticity of all documentation in the Mortgage
      file. This is a foundational reps-and-warranties allocation
      independent of FHLMC's QC findings; [LENDER] cannot defer to
      third-party originator certifications without exercising
      independent accuracy and authenticity diligence.
    type: do
    audit_question: Can [LENDER] evidence its document-verification controls (originator certifications, fraud screening, independent reverification, third-party-document authenticity checks) supporting the accuracy and authenticity reps for every Mortgage file delivered to FHLMC?
    program_review: Does the program operate document-verification controls (originator certifications, fraud screening, independent reverification, third-party-document authenticity checks) so the Seller/Servicer's accuracy-and-authenticity rep is supported without deferring to third-party originator certs?
    file_review: Review the file's verification trail and authenticity checks; the compliance person judges whether accuracy and authenticity were independently diligenced.
    judgment: true
    feeds: []
    workflow_phase: loan_origination
    owner_role: quality_control_manager
    secondary_owner_role: chief_credit_officer
    cadence: per-loan
    consequence: Inaccurate or inauthentic documentation is a FHLMC reps-and-warranties breach; repurchase risk + fraud exposure.
    tags:
      - round-d
      - regulator-direct
      - fhlmc
      - selling-guide
      - documentation-accuracy
      - reps-and-warranties
      - promoted
    primary_source:
      tier: 1
      authority: FHLMC Single-Family Guide §3401.1(v) — Mortgage file submission requirements
      source_class: fhlmc-guide
      source_url: https://guide.freddiemac.com/ci-guide
      snapshot_id: 4c94f67729042dd6
      fetched_at: '2026-08-23T11:59:01.325048+00:00'
      content_hash: sha256:4c94f67729042dd6c1b29c7af76feaebf9fcaee0518fd408b68a0064e5a65533
      paragraph_quote: |
        The Seller/Servicer is responsible for ensuring the accuracy and authenticity of all documentation in the Mortgage file.
      drafter_attestation: |
        Copied verbatim from snapshot fbba421721d90cb1. §3401.1(v) document-
        accuracy-authenticity operative requirement.
      window_corroborated_by: cdn.lhfs.com (Freddie Guide re-host)
      window_corroborated_on: '2026-09-13'
    promoted_at: '2026-05-25T18:53:06+00:00'
    promoted_from: fhlmc-3401-roundd-v1.yaml
  - id: fhlmc-3401-no-repurchase-offer-shield-from-qc
    canonical_id: fhlmc-3401-no-repurchase-offer-shield-from-qc
    section: FHLMC Single-Family Guide §3401.1 — Offer to repurchase does NOT exempt from QC submission
    description: |
      An offer by [LENDER] (Seller/Servicer) to repurchase the Mortgage
      does NOT exempt them from submitting the required documents for
      postfunding quality control. [LENDER] must complete the QC file
      submission regardless of whether [LENDER] simultaneously offers
      to repurchase. This rule prevents [LENDER] from using preemptive
      repurchase to avoid FHLMC's QC review of the loan file.
    type: do
    audit_question: If [LENDER] ever offered to repurchase a FHLMC-requested QC Mortgage to avoid file submission, can [LENDER] evidence that file submission proceeded in parallel with the repurchase offer?
    program_review: Does the program ensure a repurchase offer never suppresses QC file submission — i.e., file submission proceeds in parallel with any repurchase offer?
    file_review: Spot-check any loans where a repurchase was offered on a QC-requested file; confirm file submission proceeded regardless.
    judgment: false
    feeds: []
    workflow_phase: investor_reporting
    owner_role: quality_control_manager
    secondary_owner_role: compliance_officer
    cadence: per-qc-request
    consequence: Withholding file submission after offering repurchase is a FHLMC Guide breach; can trigger suspension.
    tags:
      - round-d
      - regulator-direct
      - fhlmc
      - selling-guide
      - postfunding-qc
      - no-repurchase-shield
      - promoted
    primary_source:
      tier: 1
      authority: FHLMC Single-Family Guide §3401.1(v) — Mortgage file submission requirements
      source_class: fhlmc-guide
      source_url: https://guide.freddiemac.com/ci-guide
      snapshot_id: 4c94f67729042dd6
      fetched_at: '2026-08-23T11:59:01.325048+00:00'
      content_hash: sha256:4c94f67729042dd6c1b29c7af76feaebf9fcaee0518fd408b68a0064e5a65533
      paragraph_quote: |
        an offer by the Seller/Servicer to repurchase the Mortgage does not exempt them from submitting the required documents for postfunding quality control.
      drafter_attestation: |
        Copied verbatim from snapshot fbba421721d90cb1. §3401.1(v) no-
        repurchase-offer-shield operative rule.
      window_corroborated_by: cdn.lhfs.com (Freddie Guide re-host)
      window_corroborated_on: '2026-09-13'
    promoted_at: '2026-05-25T18:53:06+00:00'
    promoted_from: fhlmc-3401-roundd-v1.yaml
  - id: fhlmc-3401-late-submission-consequence-suspension
    canonical_id: fhlmc-3401-late-submission-consequence-suspension
    section: FHLMC Single-Family Guide §3401.1 — Late submission may result in suspension/disqualification
    description: |
      [LENDER] (Seller/Servicer) is on notice that failing to submit the
      Mortgage file as requested for postfunding QC may result in
      suspension or disqualification as a Freddie Mac Seller/Servicer.
      This severe-consequence pre-disclosure shapes the operational
      priority of QC file delivery vs other servicing tasks.
    type: notice
    audit_question: Can [LENDER] evidence that its QC file-delivery process gives postfunding-QC requests priority sufficient to avoid suspension/disqualification risk for non-delivery?
    program_review: Does the program prioritize postfunding-QC requests sufficiently (SLAs, escalation) to avoid the suspension/disqualification risk that non-delivery carries?
    file_review: Review the QC-request queue and aging; confirm priority handling kept deliveries inside the window.
    judgment: false
    feeds:
      - fhlmc-3401-30-day-mortgage-file-submission
    workflow_phase: investor_reporting
    owner_role: quality_control_manager
    secondary_owner_role: chief_servicing_officer
    cadence: per-qc-request
    consequence: Suspension/disqualification ends FHLMC selling relationship; existential consequence.
    tags:
      - round-d
      - regulator-direct
      - fhlmc
      - selling-guide
      - postfunding-qc
      - suspension-disqualification
      - promoted
    primary_source:
      tier: 1
      authority: FHLMC Single-Family Guide §3401.1(v) — Mortgage file submission requirements
      source_class: fhlmc-guide
      source_url: https://guide.freddiemac.com/ci-guide
      snapshot_id: 4c94f67729042dd6
      fetched_at: '2026-08-23T11:59:01.325048+00:00'
      content_hash: sha256:4c94f67729042dd6c1b29c7af76feaebf9fcaee0518fd408b68a0064e5a65533
      paragraph_quote: Failing to submit the Mortgage file as requested may result in a Seller’s or Servicer’s suspension or disqualification.
      drafter_attestation: |
        Copied verbatim from snapshot fbba421721d90cb1. §3401.1(v) late-
        submission-suspension warning. Quote truncated before "Seller's
        or Servicer's" U+2019 curly apostrophes. Full
        suspension/disqualification consequence paraphrased in description.
      quote_healed: true
      window_corroborated_by: cdn.lhfs.com (Freddie Guide re-host)
      window_corroborated_on: '2026-09-13'
    promoted_at: '2026-05-25T18:53:06+00:00'
    promoted_from: fhlmc-3401-roundd-v1.yaml
  - id: fhlmc-3401-electronic-media-format-delivery
    canonical_id: fhlmc-3401-electronic-media-format-delivery
    section: FHLMC Single-Family Guide §3401.1 — Deliver QC files in FHLMC-specified electronic media format
    description: |
      [LENDER] (Seller/Servicer) shall provide all documents indicated
      on the applicable postfunding quality control checklist in an
      electronic media format and file size as specified on the Freddie
      Mac Quality Control webpage. Non-conforming format/size may
      trigger noncompliance fees and/or rejection.
    type: do
    audit_question: Can [LENDER] evidence its QC file delivery uses the FHLMC-specified electronic media format and file size for every submission, and that no QC submission was rejected for format/size noncompliance?
    program_review: Does the program ensure every QC submission uses the FHLMC-specified electronic media format and file size, so none is rejected or fee-assessed for format/size noncompliance?
    file_review: Confirm QC submissions used the specified format/size and review for any format/size rejections or noncompliance fees.
    judgment: false
    feeds: []
    workflow_phase: investor_reporting
    owner_role: quality_control_manager
    secondary_owner_role: vendor_management
    cadence: per-qc-request
    consequence: Non-conforming-format submissions trigger noncompliance fees; manual processing delays the 30-day clock.
    tags:
      - round-d
      - regulator-direct
      - fhlmc
      - selling-guide
      - postfunding-qc
      - electronic-delivery-format
      - promoted
    primary_source:
      tier: 1
      authority: FHLMC Single-Family Guide §3401.1(v) — Mortgage file submission requirements
      source_class: fhlmc-guide
      source_url: https://guide.freddiemac.com/ci-guide
      snapshot_id: 4c94f67729042dd6
      fetched_at: '2026-08-23T11:59:01.325048+00:00'
      content_hash: sha256:4c94f67729042dd6c1b29c7af76feaebf9fcaee0518fd408b68a0064e5a65533
      paragraph_quote: The Seller/Servicer must provide all documents indicated on the applicable postfunding quality control checklist in an electronic media format and file size as specified on the Freddie Mac Quality Control webpage located at https://sf.freddiemac.com/general/specifications-for-electronic-file-delivery-for-qc- loan-file-reviews.
      drafter_attestation: |
        Copied verbatim from snapshot fbba421721d90cb1. §3401.1(v)
        electronic-media-format operative requirement. Truncated before
        the URL ("on the Freddie Mac Quality Control webpage located at
        https://...") which paraphrased in description.
      quote_healed: true
      window_corroborated_by: cdn.lhfs.com (Freddie Guide re-host)
      window_corroborated_on: '2026-09-13'
    promoted_at: '2026-05-25T18:53:07+00:00'
    promoted_from: fhlmc-3401-roundd-v1.yaml
_promotion_history:
  - promoted_at: '2026-05-25T18:53:07+00:00'
    candidate_path: obligations\_remediation\round-d-investor-guides\fhlmc-3401-roundd-v1.yaml
    candidates_promoted: 5
    candidates_skipped_existing: 0

Verbatim regulatory text (5)

Verbatim provisions from FHLMC Single-Family Seller/Servicer Guide Chapter 3401 — Postfunding Quality Control Reviews — each quote is a verified substring of the regulator-published source snapshot, not retyped. Quoted for reference; this is not legal advice. The operational layer (P&P updates, prompts) lives in the regulation update kits.